LIVE EVENT PREPARATION, INSTRUCTIONS & TIPS
How Will it Work?
For an idea of how the online event platform works, please watch this short video (COMING SOON)
The digital program closely aligns with the traditional EWTS conference in terms of content (the actual sessions).
Just like the in-person event, EWTS Everywhere is a live, produced show with specific start and end times for presentations and activities.
All speakers will record their presentations in advance of the conference.
During the event, recorded presentations will be livestreamed at the scheduled times, followed by live Q&A. Following the Q&A, presentations will be made available on-demand for attendees.
To simulate the traditional EWTS Expo, we’ve scheduled dedicated times – during which there are no presentations – for you to explore the digital expo and interact with exhibitors.
Of course, you can explore the digital exhibition at any time during the event for on-demand information. During the LIVE expo hours, you’ll be able to interact with exhibitor staff in real time and watch live product demonstrations.
In addition to formalized networking activities scheduled throughout the event, attendees will have access to a number of platform tools for making relevant contacts, including profile matchmaking, advanced search, chat, appointment management, easy contact information exchange, and more.
This format will allow everyone to take advantage of the virtual and distributed nature of a digital conference, across multiple time zones, and still have meaningful person-to-person engagement.
A typical conference day for an attendee might look like this:
Log into the EWTS Everywhere online portal— the home page for participating in the conference learning, networking, and exhibition.
Watch live-streamed sessions for cutting-edge content around the business and industrial applications of AR/VR and wearables, including case studies and group panel discussions featuring leading enterprise practitioners.
Participate in Q&A with speakers following each session.
Check out the on-demand content whenever you like.
Join the universal Public Chat, post in the Main Feed, and chat directly with others using a variety of interactive platform features/tools. ‘Bump’ into other attendees in the Networking Lounge and take part in the various activities to discover and connect with like-minded professionals.
Visit the Exhibitor Zone to see the largest vetted collection of enterprise-ready solutions. Dive into the individual exhibitors' booths, where you can speak directly with staff and explore all that’s on offer.
Platform Orientation Webinar
We invite all attendees to a platform orientation webinar on Monday, October 19, 2020 at 1 pm PST. This webinar will cover some online platform basics and go over features that will help you get the most out of your attendance. If you are unable to attend, the recording will be available afterward and we strongly suggest you watch it before the show. Sign up below.
Technical Requirements: A general breakdown of what you should have in place to participate in the live conference.
Desktop Computer, Laptop, Tablet, or Smartphone.
Website Browser (For best experience use Google Chrome, Safari or Firefox)
Microphone (For audio/video chats)
Camera/Webcam (For video chats)
Live Event Support
You can reach out to BrainXchange support staff during event hours (October 20-23, 8:00am to 4:00pm PST) by visiting the Resources/Help Center at the top (green navigation bar) and live chatting with a member of the BrainXchange staff.
You can also reach out directly by going to the Networking Lounge, selecting ‘Search People,’ and searching for Ryan Romano or Joanne Alvarado. Click into a profile and either select ‘Chat’ or send a direct message.
Alternatively, Joanne and Ryan can be reached any time via email or phone:
Joanne Alvarado - firstname.lastname@example.org or 914.297.4456
Ryan Romano - email@example.com or 914.530.3804
All registered attendees will receive an email in advance of the conference with a link to access the EWTS Everywhere platform, the web-based application that all conference participants will use to participate in the event.
On live event days, attendees will follow that link and log into the platform to participate in the conference proceedings.
Once signed into the web portal, you will be directed to the Home Lobby, from where you’ll be able to explore all the event offerings.
Here is an example of what your day could look like during the live event.
For the purposes of this example, assume the opening keynote presentation starts at 9:00
To help you have the best conference experience and gain the most ROI, we’ve come up with the following suggestions for all attendees:
Before the Conference
Familiarize yourself with the event platform and get comfortable using its features.
Come up with a list of questions you’re looking for answers to and refer to the Agenda to determine which sessions could help. Add those sessions to your personal agenda, which can be found in the drop-down under your profile icon.
Do some speaker research to come up with a list of presenters you’d like to talk to.
Create a list of people you would like to connect with using the platform’s networking tools. Set up meetings to connect at specific times.
Do some research around the solution providers to come up with a list of exhibitors you definitely want to meet.
During the Conference
Write down at least one key takeaway from each session or conversation.
Actively participate in sessions and conversations so the information really sticks.
Post, comment and share your thoughts and takeaways for collective feedback.
Take notes about who you speak with, what they do and what they said.
After the Conference
Return to work with answers to your questions and a list of actionable next steps.
Share what you learned with your team.
Follow up with everyone you met during the event.