PRESENTATION INSTRUCTIONS

Getting Started

What Type Of Speaking Role Do You Have?

Click on the speaker type that matches your role in the event.
Unsure of your role? Contact jfriedman@brainxchange.events

Speaker Training Webinar

Sign up here for the speaker-specific online platform tutorial on Wednesday, September 22, 2021

General Speaker Resources

1. Recording Instructions COMING SOON
2. Technical Requirements
3. Slide/Presentation Tips
4. Platform Tutorial (Text & Video) COMING SOON

SOLO PRESENTER

Preparations

Pre-Event Prep Calls

Solo speakers are required to have at least 2 prep calls with EWTS 2021 producer Jeffrey Friedman:

  • Content call: In the first call, you'll brainstorm and discuss what ideas and takeaways you'll share in your talk (August)

  • Dry run / rehearsal: Walk through your presentation and prepare for the live show including Q&A (September)

SCHEDULE YOUR PREP CALLS

Presenting & Recording

All presentations will be pre-recorded then broadcast during the event. A live Q&A session will take place following the playback.

Recording Your Presentation

Please schedule a time to record your talk with our engineers between August 23 and September 24, 2021 (9am to 6pm PDT, Monday through Friday). Appointments are available on a first-come, first-serve basis. Please set aside a 2-hour block for recording.

BOOK YOUR RECORDING APPOINTMENT - COMING SOON

Review this step-by-step guide (COMING SOON) to using BigMarker, a browser-based recording tool (no download necessary). You’ll receive an email invite from BigMarker prior to your recording time with a link to join and present. Do not worry if you’ve never done something like this before; we’ll walk you through the entire process.

Format & Timing

Solo presentations are 25 minutes in total = 20-minute pre-recorded talk + 5-minute live Q&A. If your recording goes longer than 20 minutes, our engineers will be forced to cut it down. *NOTE* Q&A only applies to talks being aired on the 4 main conference days. To confirm whether Q&A is required for your presentation, message Jeffrey Friedman.

See Q&A instructions under Solo Presenter Resources below.

Preparing Your Slides

Submit your presentation materials prior to recording. In addition to your slide deck, any audio or video elements you intend to play will need to be uploaded as separate files. Please submit at least 48 hours in advance of your recording appointment or you’ll have to reschedule. *NOTE* Attendees will have access to a PDF version of your slides. If there’s sensitive information or images you don’t want distributed, please submit 2 versions of your talk: One for recording and one to upload to the event platform (for attendees). 

SUBMIT YOUR PRESENTATION MATERIALS - COMING SOON

Slide Requirements

Please adhere to the following to ensure a consistent experience across the program:

  • Format: Use one of the following to prepare your slides: PowerPoint, Google Slides or Keynote

  • Size: Slides must be designed in the 16:9 layout

  • Fonts: Use either Century Gothic or Calibri

  • Required Slides: All presentations must include the following slides:

    • Slide 1: Title Slide - Include session title, speaker name(s), job title(s), organization(s), and (optional) company logo(s)

    • Slide 2: Learning Objectives - A summary of learning objectives and key takeaways attendees can expect from the session

    • Last Slide: Closing Slide for Q&A - Include ways to connect with the speaker(s) following the session (may include company logo, as well)

  • Naming: Presenters must save their slide deck with the following naming convention: First and Last Name. If there is more than one speaker, please use the first and last name of just one of the speakers (doesn't matter which one).

Tips

Keep slides clear and simple, limiting the amount of text and stressing key messages to support your words (not repeat them). Switch slides every 2-3 minutes to keep viewers engaged. Click here for more presentation/slide tips.

Slide Deck Templates

You may use one of the templates below for your presentation. *NOTE* Once submitted, all slide decks will be converted to PDF for optimal use. We’ll provide you with the PDF copy so you’re comfortable referencing it during your recording.

Submit Your Presentation Materials

Please submit all presentation related materials here - COMING SOON

Solo Presenter Resources

PANELIST

Preparations

Prep Calls

Panelists are required to have at least two prep calls with the session Moderator:

  • One-on-one call: Purpose is to get to know one another and give the moderator an idea of what topics/ideas you can best speak to from your experience (August)

  • Group call: Join your fellow panelists and the Moderator to plan your panel discussion, including key talking points and flow (September)

Your moderator will reach out directly to schedule both calls approximately 2 months out from the event (around August)

Recording & Presenting

All presentations will be pre-recorded then broadcast during the event. A live Q&A session will take place following the playback.

Recording Your Presentation

Your panel Moderator will schedule a time for you and your fellow panelists to record your session with our engineers between August 23 and September 24, 2021 (9am to 6pm PDT, Monday through Friday). Appointments are available on a first-come, first-serve basis. Please set aside a 2-hour block for recording.

Review this step-by-step guide (COMING SOON) to using BigMarker, a browser-based recording tool (no download necessary). You'll receive an email invite from BigMarker prior to your recording appointment with a link to join and present. Do not worry if you've never done something like this before; we'll walk you through the entire process.

Format & Timing

Group panel discussions are 55 minutes in total = 45-minute pre-recorded talk + 10-minute live Q&A. If your recording goes longer than 45 minutes, our engineers will be forced to cut it down. *Note* A good general rule of interaction in the case of multiple remote speakers is to allow the Moderator to dictate who speaks at any given time. Having the Moderator prompt each of you before you speak will prevent you from speaking over one another.

See Q&A instructions under Panelist Resources below.

Panelist Resources

MODERATOR

Preparations

Prep Calls & Moderator Guide

Approximately 2 months out from the event (August), EWTS producer Jeff will send you your Moderator Guide with information like your panel details, the panelists' contact info and useful email templates to help you prepare for your role. At this point, you'll also have a call with Jeff to answer any questions you may have about recording, etc.

SCHEDULE YOUR PREP CALL

You're also required to have a prep call with each panelist individually as well as a group call with all the panelists.

Pre-event Calls with Panelists

  • One-on-one call with each panelist: To get a sense of each panelist's experience and the ideas/topics they can best speak to (August)

  • Group call: Purpose is to plan the panel discussion, including key talking points and flow (September)

As the Moderator, it's your responsibility to reach out to the panelists directly to schedule these calls. You'll find their contact information and email templates for easy reach out in your Moderator Guide.

Recording & Presenting

All presentations will be pre-recorded then broadcast during the event. A live Q&A session will take place following the playback.

Recording Your Presentation

As the Moderator, you’re responsible for scheduling a time that works for yourself and all panelists to record your session with our engineers between August 23 and September 24, 2021 (9am to 6pm PDT, Monday through Friday). Appointments are available on a first-come, first-serve basis. Please set aside a 2-hour block for recording.

Review this step-by-step guide (COMING SOON) to using BigMarker, a browser-based recording tool (no download necessary). You'll receive an email invite from BigMarker prior to your recording appointment with a link to join and present. Do not worry if you've never done something like this before; we'll walk you through the entire process.

BOOK YOUR RECORDING APPOINTMENT - COMING SOON

Slides


We strongly discourage the use of slides for panel discussions, but should you choose to use them you will need to submit the slide deck and, separately, any audio or video elements you want to play during your session at least 48 hours prior to your recording appointment. See slide/presentation tips here and submit all presentation materials here (link COMING SOON).  

Format & Timing

Panel discussions are 55 minutes in total = 45-minute pre-recorded talk + 10-minute live Q&A. If your recording goes longer than 45 minutes, our engineers will be forced to cut it down. 

It’s up to the Moderator to determine the final themes and flow for the panel. This is what those prep calls are for: To figure out which panelist should cover which point and how the conversation will unfold (i.e. more structured or organic).

General Rule of Interaction

We strongly suggest that you, the Moderator, dictate who speaks at any given time by prompting each panelist before speaking. This should prevent panelists from speaking over one another.

Introducing the Panel

For context, please do the following at the beginning of your panel recording:

  • Briefly introduce each panelist by name, role, company and relevance to the panel topic OR have them briefly introduce themselves. The Chair will introduce you, the Moderator, before your session plays so you do not need to introduce yourself.

  • After introductions, you’ll tell attendees what takeaways they can expect from the panel before diving into the discussion.

Moderator Resources

CHAIR

Preparations

Prep Calls & Chair Guide

Approximately 2 months out from the event (August), EWTS producer Jeff will send you your Chair Guide, including information like the day's program and speaker bios as well as a run of show just for you, to help you prepare.

Chairs are also required to have at least 2 pre-event calls with Jeff:

  • Intro call: In the first call, you'll discuss the Chair role, including responsibilities and technical details (August)

  • Dry run / rehearsal: Walk through the live event, including session transitions and Q&A (September)

SCHEDULE YOUR PREP CALLS

Recording & Presenting

All presentations will be pre-recorded then broadcast during the event. A live Q&A session will take place following the playback.

Recording Your Opening Remarks

Please schedule a time to record your Opening Remarks with our engineers between August 23 and September 24, 2021 (9am to 6pm PT; Monday through Friday). Recording appointments are available on a first-come, first-serve basis.

Review this step-by-step guide (COMING SOON) to using BigMarker, a browser-based recording tool (no download necessary). You'll receive an email invite from BigMarker prior to your recording appointment with a link to join and present. Do not worry if you've never done something like this before; we'll walk you through the entire process.

BOOK YOUR RECORDING APPOINTMENT - COMING SOON

Slides

If you plan to use slides in your Opening Remarks (optional), please submit them and, separately, any audio or video elements you want to play during the remarks at least 48 hours prior to your recording appointment. See slide/presentation tips here and submit all presentation materials here (link COMING SOON). 

Click to view videos of Opening/Closing Remarks from past years:

Format & Timing

Opening Remarks are 10 minutes in total, after which you’ll transition to the Opening Keynote. If your recording goes longer than 10 minutes, our engineers will be forced to cut it down. 


Please familiarize yourself with the program to know
when you’ll need to introduce a speaker or panel and conduct Q&A: 


Solo presentations: 25 minutes in total = 20-minute pre-recorded talk + 5-min live Q&A facilitated by the Chair (see Q&A Instructions below under Chair Resources)

Group panels: 55 minutes in total = 45-minute pre-recorded talk + 10-minute Q&A facilitated by the Moderator

Chair Resources

ALTERNATE-DAY PRESENTER

Preparations

Prep Calls

Alternate-day speakers are required to have at least 2 prep calls with EWTS 2021 producer Jeffrey Friedman:

Please schedule a time to record your Opening Remarks with our engineers between August 23 and September 24, 2021 (9am to 6pm PT; Monday through Friday). Recording appointments are available on a first-come, first-serve basis.

SCHEDULE YOUR PREP CALLS

Recording & Presenting

Recording Your Presentation


All alternate-day presentations will be pre-recorded then broadcast at the scheduled day/time unless otherwise discussed. A live Q&A session may take place following the playback (case-by-case basis).

Please schedule a time to record your talk with our engineers between August 23 and September 24, 2021 (9am to 6pm PT; Monday through Friday). Recording appointments are available on a first-come, first-serve basis.

BOOK YOUR RECORDING APPOINTMENT - COMING SOON

Review this step-by-step guide (COMING SOON) to using BigMarker, a browser-based recording tool (no download necessary). You’ll receive an email invite from BigMarker prior to your recording time with a link to join and present. Do not worry if you’ve never done something like this before, we’ll walk you through the entire process.

Format & Timing

Alternate-day presentations vary in terms of format and timing. Please discuss the details for your session with EWTS 2021 producer Jeffrey Friedman.

Preparing Your Slides

Submit your presentation materials prior to recording. In addition to your slide deck, any audio or video elements you intend to play will need to be uploaded as separate files. Please submit at least 48 hours in advance of your recording appointment or you’ll have to reschedule. *NOTE* Attendees will have access to a PDF version of your slides. If there’s sensitive information or images you don’t want distributed, please submit 2 versions of your talk: One for recording and one to upload to the event platform (for attendees).

SUBMIT YOUR PRESENTATION MATERIALS - COMING SOON

Slide Requirements

Please adhere to the following to ensure a consistent experience across the program:

Tips


Keep slides clear and simple, limiting the amount of text and stressing key messages to support your words (not repeat them). Switch slides every 2-3 minutes to keep viewers engaged. Click here for more slide/presentation tips. 

Slide Deck Templates

You may use one of the templates below for your presentation. *NOTE* Once submitted, all slide decks will be converted to PDF for optimal use. We’ll provide you with the PDF copy so you’re comfortable referencing it during your recording.

Submit Your Presentation Materials

Please submit all presentation related materials here - COMING SOON

Alternate-Day Presenter Resources