PRESENTATION INSTRUCTIONS

Getting Started

What Type Of Speaking Role Do You Have?

Click on the speaker type that matches your role in the event.
Unsure of your role? Contact jfriedman@brainxchange.events

SOLO PRESENTER

Preparations

Speaker Training Webinar

Sign up here for the speaker-specific online platform tutorial on Wednesday, September 22, 2021

Pre-Event Prep Call

Solo speakers are required to have at least 1 prep call with EWTS 2021 producer Jeffrey Friedman:

  • In the call, you'll brainstorm and discuss what ideas and takeaways you'll share in your talk, walk through your presentation and prepare for the live show including Q&A. (August)

SCHEDULE YOUR PREP CALL

Presenting & Recording

All presentations will be pre-recorded then broadcast during the event. A live Q&A session will take place following the playback.

Recording Your Presentation

Please schedule a time to record your talk with our engineers between August 23 and September 30, 2021 (9am to 6pm EST, Monday through Friday). Appointments are available on a first-come, first-serve basis. Please set aside a 2-hour block for recording.

All presentations will be recorded using Zoom. Review this step-by-step guide for recording in Zoom as a Solo Presenter. You’ll receive an email invite prior to your recording time with a link to join and present. Do not worry if you’ve never done something like this before; we’ll walk you through the entire process.

*Note* If you're presenting with a colleague, make sure to add any additional speakers to the appointment by clicking 'Add Guests' (see image below)

BOOK YOUR RECORDING APPOINTMENT

Format & Timing

Main day solo presentations are 25 minutes in total = 20-minute pre-recorded talk + 5-minute live Q&A. If your recording goes longer than 20 minutes, our engineers will be forced to cut it down.

For alternate-day presentations, the format and timing are more flexible: Up to 1 hour in length and extended live Q&A on a case-by-case basis.

See Q&A instructions under Solo Presenter Resources below.

Preparing Your Slides

Submit your presentation materials prior to recording. Please submit at least 48 hours in advance of your recording appointment or you’ll have to reschedule. *NOTE* Attendees will have access to a PDF version of your slides. If there’s sensitive information or images you don’t want distributed, please submit 2 versions of your talk: One for recording and one to upload to the event platform (for attendees). 

Slide Requirements

Please adhere to the following to ensure a consistent experience across the program:

  • Format: Use one of the following to prepare your slides: PowerPoint, Google Slides or Keynote

  • Size: Slides must be designed in the 16:9 layout

  • Fonts: Use either Century Gothic or Calibri

  • Required Slides: All presentations must include the following slides:

    • Slide 1: Title Slide - Include session title, speaker name(s), job title(s), organization(s), and (optional) company logo(s)

    • Slide 2: Learning Objectives - A summary of learning objectives and key takeaways attendees can expect from the session

    • Last Slide: Closing Slide for Q&A - Include ways to connect with the speaker(s) following the session (may include company logo, as well)

  • Naming: Presenters must save their slide deck with the following naming convention: First and Last Name. If there is more than one speaker, please use the first and last name of just one of the speakers (doesn't matter which one).

Slide Tips

Keep slides clear and simple, limiting the amount of text and stressing key messages to support your words (not repeat them). Switch slides every 2-3 minutes to keep viewers engaged. Click here for more slide/presentation tips.

Slide Deck Templates

You may use one of the templates below for your presentation.

Solo Presenter Resources

Live Support


Get assistance during event hours (October 6-27, 8:00 am to 4:00 pm PDT) by visiting the Resources/Help Center in the Event Menu and live chatting with a member of the BrainXchange staff.

You can also direct message a staff member via the platform. Start a new chat in the Messenger or use the Search People tool in the Networking Lounge to find one of us. (Staff profiles are designated by a small red X)

(Staff names:
Andrew Ferguson
Emily Friedman
Israel Mejia
Jeffrey Friedman
Michael Gonzalez)

Alternatively, you can always email EWTS producer Jeff at jfriedman@brainxchange.events

PANELIST

Preparations

Speaker Training Webinar

Sign up here for the speaker-specific online platform tutorial on Wednesday, September 22, 2021

Prep Calls

Panelists are required to have at least two prep calls with the session Moderator:

  • One-on-one call: Purpose is to get to know one another and give the moderator an idea of what topics/ideas you can best speak to from your experience (August)

  • Group call: Join your fellow panelists and the Moderator to plan your panel discussion, including key talking points and flow. This call should take place close to your recording date.

Your moderator will reach out directly to schedule both calls.

Recording & Presenting

All presentations will be pre-recorded then broadcast during the event. A live Q&A session will take place following the playback.

Recording Your Presentation

All presentations will be recorded using Zoom. Review this step-by-step guide for recording in Zoom as a Panelist. You’ll receive an email invite prior to your recording time with a link to join and present. Detailed Recording Instructions can be found under Panelist Resources below. Do not worry if you’ve never done something like this before; we’ll walk you through the entire process.

Your panel Moderator will schedule a time for you and your fellow panelists to record your session with our engineers between August 23 and September 30, 2021 (9am to 6pm EST, Monday through Friday). Appointments are available on a first-come, first-serve basis. Please set aside a 2-hour block for recording.

Format & Timing

Group panel discussions are 55 minutes in total = 45-minute pre-recorded talk + 10-minute live Q&A. If your recording goes longer than 45 minutes, our engineers will be forced to cut it down. *Note* A good general rule of interaction in the case of multiple remote speakers is to allow the Moderator to dictate who speaks at any given time. Having the Moderator prompt each of you before you speak will prevent you from speaking over one another.

See Q&A instructions under Panelist Resources below.

Panelist Resources

Live Support


Get assistance during event hours (October 6-27, 8:00 am to 4:00 pm PDT) by visiting the Resources/Help Center in the Event Menu and live chatting with a member of the BrainXchange staff.

You can also direct message a staff member via the platform. Start a new chat in the Messenger or use the Search People tool in the Networking Lounge to find one of us. (Staff profiles are designated by a small red X)

(Staff names:
Andrew Ferguson
Emily Friedman
Israel Mejia
Jeffrey Friedman
Michael Gonzalez)

Alternatively, you can always email EWTS producer Jeff at jfriedman@brainxchange.events

MODERATOR

Preparations

Speaker Training Webinar

Sign up here for the speaker-specific online platform tutorial on Wednesday, September 22, 2021

Prep Call & Moderator Guide

Approximately 2 months out from the event (August), EWTS producer Jeff will send you your Moderator Guide with information like your panel details, the panelists' contact info and useful email templates to help you prepare for your role. At this point, you'll also have a call with Jeff to answer any questions you may have about recording, etc.

SCHEDULE YOUR PREP CALL

Pre-event Calls with Panelists

You're also required to have a prep call with each panelist individually as well as a group call with all the panelists.

  • One-on-one call with each panelist: To get a sense of each panelist's experience and the ideas/topics they can best speak to (August)

  • Group call: Purpose is to plan the panel discussion, including key talking points and flow. This call should take place close to your recording date.

As the Moderator, it's your responsibility to reach out to the panelists directly to schedule these calls. You'll find their contact information and email templates for easy reach out in your Moderator Guide.

Recording & Presenting

All presentations will be pre-recorded then broadcast during the event. A live Q&A session will take place following the playback.

Recording Your Presentation

As the Moderator, you’re responsible for scheduling a time that works for yourself and all panelists to record your session with our engineers between August 23 and September 30, 2021 (9am to 6pm EST, Monday through Friday). Appointments are available on a first-come, first-serve basis. Please set aside a 2-hour block for recording.

You’ll receive an email invite prior to your recording time with a link to join and present. Recording Instructions can be found under Moderator Resources below.Do not worry if you’ve never done something like this before; we’ll walk you through the entire process.

*Moderators: Make sure to add your panelists to the appointment by clicking 'Add Guests' (see image below)

BOOK YOUR RECORDING APPOINTMENT

Format & Timing

Panel discussions are 55 minutes in total = 45-minute pre-recorded talk + 10-minute live Q&A. If your recording goes longer than 45 minutes, our engineers will be forced to cut it down. 

It’s up to the Moderator to determine the final themes and flow for the panel. This is what those prep calls are for: To figure out which panelist should cover which point and how the conversation will unfold (i.e. more structured or organic).

See Q&A instructions under Moderator Resources below.

General Rule of Interaction

We strongly suggest that you, the Moderator, dictate who speaks at any given time by prompting each panelist before speaking. This should prevent panelists from speaking over one another.

Introducing the Panel

For context, please do the following at the beginning of your panel recording:

  • Briefly introduce yourself and each panelist by name, role, company and relevance to the panel topic OR have them briefly introduce themselves.

  • After introductions, you’ll tell attendees what takeaways they can expect from the panel before diving into the discussion.

Moderator Resources

Live Support


Get assistance during event hours (October 6-27, 8:00 am to 4:00 pm PDT) by visiting the Resources/Help Center in the Event Menu and live chatting with a member of the BrainXchange staff.

You can also direct message a staff member via the platform. Start a new chat in the Messenger or use the Search People tool in the Networking Lounge to find one of us. (Staff profiles are designated by a small red X)

(Staff names:
Andrew Ferguson
Emily Friedman
Israel Mejia
Jeffrey Friedman
Michael Gonzalez)

Alternatively, you can always email EWTS producer Jeff at jfriedman@brainxchange.events